Hunton Andrews Kurth LLP, an international law firm, is actively recruiting a Client Accounting Coordinator in the London office. The Client Accounting Coordinator supports and promotes firm Core Values, Client Service Principles and a One Firm commitment in all aspects of job performance. Demonstrates a drive and desire to enhance the internal and external client service experience, advancing innovation and change.

The Client Accounting Coordinator is responsible for the review, processing and posting of client bills to the accounting system. This position consistently provides a high level of service, balancing customer service needs with adherence to firm policies and procedures. Ensures that client bills are processed timely and as directed by the billing attorney. Performs audit of client bills to ensure accuracy, completeness, and compliance with ethical standards and firm billing policies. Assists lawyers and billing assistants with implementing client billing guidelines. Interacts with lawyers, staff, and clients to assist with billing-related problems. Coordinates the collection of accounts receivable, working with attorneys and clients as needed.

RESPONSIBILITIES AND ACCOUNTABILITIES:

• Ensures that client and matter data is setup properly and updated on a timely basis, in accordance with Firm procedures and policies.
• Is knowledgeable and understands all billing arrangements including, rate structures, outside counsel guidelines, VAT rules and any other client and matter specific requirements.
• Generates and distributes prebills to billing contacts on both a monthly and on-demand basis.
• Revises prebills in accordance with billing attorney instructions, posts changes to the accounting system, and generates client bills.
• Ensures prebill tracking is being performed.
• Ensures that all requests and instructions encompassing client billing are consistent with firm policies, guidelines and ethical standards. Audits final bills before sending to the client.
• Posts final bills to the accounting system. Ensures that bills and all supporting documentation are properly stored in ExpertImage on a timely basis.
• Assists with the implementation of electronic billing for new clients; generates electronic bills via BillBlast; works with the client, BillBlast and/or a third-party vendor as needed.
• Follows up with billing attorneys on delinquent billing; updates the financial management system with timely notes and updated data. Assists firm management with other tasks related to delinquent billing.
• Assists billing lawyers with collections activity as required, including preparation of reports and analysis. Uses the Firm’s collections management system to record activities and monitor their portfolio.
• Prepares accounting reports and analysis as required, including responses to RFPs and RFIs.
• Provides billing and collections support firm wide in the absence of other team members.
• Performs special projects as assigned.

QUALIFICATIONS:

Education: 3 A-levels or equivalent required.  University degree and/or AAT qualified preferred.

Experience: Minimum of three years’ job related experience required, including internships, preferably in a law firm, professional services, or other client relationship-based organization. Proficiency in Microsoft Office required.

Other Qualifications: Ability to generate a large volume of work and be capable of making sound decisions in the absence of clear instructions. Exceptional written and verbal communication and listening skills. Accurate typing, word processing skills and ability to pay strict attention to detail. Spelling, punctuation and use of grammar must be of high quality. Must have strong organizational skills. Ability to work well under pressure, patience, diplomacy, high stress tolerance, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and input (typing) of information into computer. Ability to receive and convey detailed information through both written and oral communication. Essential competency processes include language ability, reasoning and memory. Ability to maintain flexibility regarding work assignments to work overtime on short notice required. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.

This job description is only meant to be a representative summary of the major responsibilities and accountabilities performed by incumbents of this job. The incumbents may be requested to perform job- related tasks other than those stated in this description.

To apply, please send your CV to jlorimer@hunton.com.

Hunton Andrews Kurth LLP
30 St Mary Axe
London EC3A 8EP
United Kingdom

+44 (0) 20 7220 5700 Main
+44 (0) 20 7220 5772 Fax